Renacon · Renaatus Procon at a glance
Renacon (Renaatus Procon) runs a large field operation with teams working across territories every day. With teams constantly on the move, daily travel and expense claims are a core part of the operating rhythm — and their speed and accuracy directly affect field morale and the finance team's monthly workload.
Manual TA/DA and expense claims slowed everyone down
Expense receipts and TA/DA were handled by hand. Claims were calculated manually, approvals moved slowly through unclear steps, and reimbursement dragged on for 15–20 days — with little audit trail and no easy way to tie a claim back to where the rep actually travelled.
Paper bills collected, sorted and keyed in manually every cycle.
Travel and daily allowance worked out manually — slow and error-prone.
Long payout cycles that the field team felt every single month.
Claims passed through steps with little visibility on where they stood.
Hard to spot leakage or verify a claim after it was paid.
No link between the allowance paid and the beats actually covered.
Expense & TA/DA, automated end to end
SalesDiary moved the entire flow onto the field app and an operations console. TA/DA is computed automatically from geo-verified beat distance, bills are captured digitally, and every claim runs through a multi-level Approval Center with policy caps and flags built in.
Travel and daily allowance are computed automatically from geo-verified beat distance — no manual math.
Reps photograph and submit expense bills from the app, attached to the right claim.
Claims route through defined approval levels, with policy caps and flags applied before sign-off.
Every claim is checked against attendance and the beats the rep actually covered.
From beat distance to reimbursement
Instead of paper and spreadsheets, the claim follows a clear digital path — from the day's geo-verified movement through to a fast, auditable payout.
Distance captured from the day's field movement.
Allowance computed; bills captured digitally.
Policy caps and flags applied at each level.
Approved claims paid out in days, fully auditable.
Business impact
Automating expense and TA/DA gave Renacon faster, cleaner claims across its field team — and gave finance a process it could actually audit.
A faster, auditable expense process at scale
By tying TA/DA to geo-verified field activity and routing every claim through a governed approval flow, SalesDiary helped Renacon shrink reimbursement from weeks to days across its field team — cutting processing effort in half while giving finance the audit trail it was missing. It is a practical, scalable way to run field expenses without the monthly paperwork crunch.
Modules that power this
The SalesDiary modules behind this automated expense and TA/DA flow.
Platforms behind this
The SalesDiary platform this solution runs on.